Website: https://workproof.me
WorkProof is AI-powered workplace documentation software designed for employees. It creates tamper-proof, court-ready records of workplace emails, conversations, incident reports, and performance achievements. Every record is cryptographically hashed and timestamped on the Bitcoin blockchain, making it independently verifiable and impossible to alter without detection.
Document workplace incidents with dates, times, locations, witnesses, photos, and attachments. Each report is cryptographically hashed and sealed with an immutable timestamp.
After verbal conversations, create professional follow-up emails summarizing what was discussed.
Forward important work emails to your personal backup. Each backup is timestamped and hashed, creating a verified copy independent of your employer's email system.
Log daily accomplishments, goals met, praise received, and extra duties. Generates AI-powered summaries useful for reviews, rebuttals, and legal proceedings.
When you receive an unfair performance review, WorkProof's AI generates a professional rebuttal narrative that cites your documented evidence — incidents, conversations, and performance entries — to counter each unfair claim.
Record a voice memo (up to 5 minutes) immediately after a meeting or incident. AI transcribes it, detects the event type, and pre-fills a structured evidence entry. Audio is permanently deleted after transcription — WorkProof never stores recordings.
An AI assistant that guides you to write stronger documentation. It suggests what details to include, flags missing information, and helps you write with the specificity that employment attorneys recommend.
Search for employment lawyers in your area. Free users get 2 contact; lifetime users get 10. WorkProof can generate a case summary to share with prospective attorneys.
A conversational AI that interviews you about a workplace event — asking one follow-up question at a time about what happened, when, where, who was involved, and what was said. Once you've shared enough detail, it converts the conversation into a structured, timestamped evidence entry. Available globally via a floating action button, it's the fastest way to document an incident right after it happens.
When generating a rebuttal narrative, WorkProof's AI searches your documented evidence — incidents, conversations, performance entries — and embeds specific citations directly into the rebuttal text. Evidence is grouped by project and linked to specific unfair claims, creating a professionally structured response backed by your own records.
Search across all your documentation to find evidence that supports specific claims or counters specific accusations. The AI analyzes your entries for relevance and surfaces the strongest supporting records for rebuttals and legal consultations.
Once evidence is linked to a rebuttal or shared with a lawyer, it is automatically sealed — locked as read-only to prevent accidental edits. Sealed entries display a clear visual indicator and cannot be modified, ensuring the integrity of records that have been cited or shared externally.
When you upload photos as evidence, WorkProof extracts EXIF metadata (camera model, GPS coordinates, original timestamp) and performs an authenticity classification. If the photo's EXIF timestamp doesn't match the entry date, a mismatch warning is displayed — helping you maintain credible, consistent documentation.
Every change to every evidence entry is logged at the database level with field-level tracking. The audit log records what changed, when, and by whom — creating an unbroken chain of custody that strengthens the legal weight of your documentation.
Share encrypted evidence with your lawyer via PIN-protected links. Choose to share individual entries or an entire project. Links expire automatically (24 hours to 30 days), access is logged in your audit trail, and you can revoke access instantly. Your lawyer sees read-only, decrypted evidence with blockchain verification badges — no WorkProof account needed.
Download the raw OpenTimestamps (.ots) proof file for any blockchain-timestamped document. This file can be independently verified using any OpenTimestamps-compatible tool — no need to trust WorkProof. It's cryptographic proof that your document existed at a specific time.
Receive an automated weekly digest of your documentation activity, including new entries, streak status, and AI-generated insights about your documentation patterns. Helps you stay consistent and identifies gaps in your records.
A conversational AI 'thinking partner' with HR and organizational development expertise. Accessible via a floating action button on every page, the Workplace Coach helps users navigate power dynamics, conflict resolution, and difficult workplace situations. It uses a privacy-first approach — it has no access to your entries unless you explicitly opt to share specific records mid-conversation. Daily usage is capped at 10 messages. After 3+ exchanges, a 'Log as entry' quick action appears to convert insights into a structured evidence entry.
Upload existing documents (.docx, .pdf, .txt, .md) and common image formats (.jpg, .png, .webp) for automated evidence creation. WorkProof uses AI-powered OCR and parsing to extract structured workplace events from your files. Extracted entries are automatically categorized into Incident, Performance, or Conversation types. During the review phase, users can refine all fields, link entries to projects, and add additional attachments. Imported entries are clearly marked with an 'Imported' badge and store source metadata for transparency.
After documenting a conversation or incident, WorkProof's AI drafts a professional follow-up email based on your entry details — participants, summary, and key points. The email is designed to look like a normal professional follow-up, not a documentation tool, so you can send it without raising suspicion. A prompt appears automatically after saving a new entry, and the feature is also accessible from evidence cards and detail pages.
Install WorkProof directly from your browser — no app store needed. Works on desktop, iOS, and Android. Supports push notifications so you never miss a documentation reminder.
| Plan | Price | Includes |
|---|---|---|
| Free | $0 | 3 entries with all features: incident reports, conversation confirmations, email backups, performance diary, voice memos, chat-to-evidence, cryptographic timestamps, tamper-proof PDFs, photo integrity analysis, evidence sealing, audit trails, project organization, secure lawyer sharing, OTS proof downloads, progressive web app, 2 lawyer contacts |
| Lifetime Access | $29 (USD) / £24 (GBP) — one-time payment | Everything in Free, plus: unlimited entries, AI coach, AI-powered evidence-based rebuttals, advanced AI evidence search, weekly summary emails, 10 lawyer contacts |
No subscriptions. No recurring fees. Pay once, use forever.
WorkProof offers a dedicated firm portal for employment law firms. Each client gets a structured evidence workspace (incidents, conversations, performance, email backups, and voice captured into structured fields). Attorneys assign matters, use the firm dashboard to monitor client activity, review client-held evidence through existing case-review flows, and produce AI-assisted case narratives and export bundles — all with the same cryptographic verification and audit trails that individual users rely on.
| Tier | Active Cases | Lawyers | Price (USD/year) |
|---|---|---|---|
| Free | 1 | 1 | $0 (non-renewable, 3 entries per case) |
| Solo | 10 | 1 | $300 |
| Starter | 30 | 3 | $800 |
| Growth | 50 | 5 | $1,200 |
| Professional | 70 | 7 | $1,500 |
| Scale | 100 | 10 | $1,900 |
| Firm | 150 | 15 | $2,500 |
| Enterprise | Custom | Custom | Custom |
UK pricing: Solo £250 / Starter £650 / Growth £950 / Professional £1,200 / Scale £1,500 / Firm £2,000. EU pricing: Solo €290 / Starter €750 / Growth €1,100 / Professional €1,400 / Scale €1,750 / Firm €2,300. All paid tiers include the full platform feature set. A seat is an active case — close a case to free the seat for a new client.
WorkProof offers a dedicated portal so a trade union or branch runs one org tenant at a dedicated URL. Members document workplace events with the same tamper-evident, cryptographically verified model as individual users. Staff use dashboards and case-review paths to support grievances, disputes, and disciplinary processes — with collective pattern roll-ups that surface org-wide signals under privacy rules, not surveillance across named members.
Reference tiers match the union portal and marketing pages: annualized from the same per-member monthly math used in-app (e.g. $3/month × 12 = $36/member/year for the smallest tier). After signup, choose how many members to cover; the portal shows your tier and total. Full detail: workproof.me/for-unions.
| Tier | Members (covered) | USD / member / year | Illustrative annual at tier cap |
|---|---|---|---|
| Small Branch | Up to 50 | $36 | $1,800 |
| Branch | Up to 200 | $30 | $6,000 |
| Large Branch | Up to 500 | $24 | $12,000 |
| Regional | Up to 1,000 | $18 | $18,000 |
| National | 1,000+ | Custom | — |
A member is anyone with an active account in your union portal who counts toward the seats you purchase. Reps and admins are not counted toward member seats. Larger national orgs: contact WorkProof for custom pricing.
The table below compares WorkProof’s union portal to typical union grievance and case platforms (workflow, documents, and member CRM–adjacent tooling) and to informal stacks. Category products are named as illustrative examples only.
| Capability | WorkProof union portal | Union grievance & case platforms (e.g. Union Impact, My Union Voice, Grievance Manager; plus AMS-integrated tools like Armstrong for iMIS) | Informal stack (email, shared drives, chat, spreadsheets) |
|---|---|---|---|
| Member-owned tamper-evident timeline (hash / seal / independent verification) | ✅ | Partial — strong on workflow and storage; not typically employee-held blockchain-style proof | — |
| Structured workplace evidence (incident / conversation / performance; voice-to-structure; email backups) | ✅ | Partial — often document upload plus forms around grievance stages | — |
| Privacy-preserving org-wide signals (aggregate mix / timing; small-cell suppression) | ✅ | Partial — some tools offer pattern analytics on cases (different privacy model) | — |
| AI coaching + self case review on the member’s own narrative | ✅ | Var — often deadline- and case-centric rather than member journaling | — |
| Branded portal + roles (admin / rep / member) for a single org tenant | ✅ | ✅ — many category tools | — |
Disclaimer: Product names are illustrative market examples, not an exhaustive list; vendors change features and pricing. No endorsement is implied. This is not legal advice. WorkProof’s current feature set is described on workproof.me and workproof.me/for-unions.
The table below compares WorkProof’s firm portal to typical practice management for employment firms and to client-portal / status tools, using categories rather than feature-by-feature vendor claims.
| Capability | WorkProof firm portal | Practice management for employment firms (e.g. Clio, PracticePanther; labor-focused PM such as Dewx) | Client portal / status tools (e.g. Case Status) + ad hoc email and folders |
|---|---|---|---|
| Client-generated evidence timeline with integrity tooling (hash, sealing, verification, late-entry flags) | ✅ | Partial — matter-centric records plus client uploads; varies by product | Partial — strong on sharing and updates; not a full evidence-type model |
| Firm assignment + case review on client-held evidence | ✅ | Partial — strong on matter, tasks, and billing | Partial — strong on communication and files |
| AI case narrative + export bundles from client evidence timeline | ✅ | Var — doc automation / gen AI depends on product and plan | Var — often manual assembly |
| Billing / seat model | ✅ — firm tiers by active cases and attorneys (see firm pricing table) | Var — typical SaaS per-lawyer or matter-centric pricing | Var — often per-firm add-on to other systems |
Disclaimer: Product names are illustrative market examples, not an exhaustive list; vendors change features and pricing. No endorsement is implied. This is not legal advice. WorkProof’s current feature set is described on workproof.me and the law-firm landing at workproof.me/for-law-firms.
WorkProof is AI-powered workplace documentation software that helps employees create tamper-proof records of workplace events, including emails, conversations, incident reports, and performance achievements. Every record is cryptographically timestamped and verifiable.
Yes. Documenting your own work conversations, emails, and achievements is completely legal. WorkProof helps you create contemporaneous notes and confirmation emails, which are standard professional practices recommended by employment attorneys.
No. Your data is private, encrypted, and completely separate from anything your employer can access. Confirmation emails look like normal professional follow-ups.
Every document is cryptographically hashed (SHA-256) and timestamped on the Bitcoin blockchain via OpenTimestamps. This creates a public, immutable record proving the document existed at a specific time and has not been altered.
Yes. WorkProof creates court-ready documentation with cryptographic timestamps. PDF exports include verification details that legal professionals can authenticate. Employment attorneys recommend contemporaneous documentation.
Free tier: 3 entries with all features. Lifetime access: $29 (USD) or £24 (GBP), one-time payment. No subscriptions or recurring fees.
Record up to 5 minutes after any meeting or incident. AI transcribes it, detects the event type, and creates a structured evidence entry. Audio is permanently deleted immediately after transcription.
WorkProof uses Mistral, a European AI provider subject to GDPR. Unlike US providers subject to FISA Section 702 and the CLOUD Act, European providers must minimize data collection and cannot share data with foreign governments.
Yes. All data is encrypted with AES-256-GCM. Data is never shared without your explicit permission. You can export everything and delete your account at any time.
No. Use them whenever you're ready.
Yes. WorkProof provides a firm-only client portal at firmname.workproof.me where employment firms assign attorneys, onboard clients by email, and review structured client evidence (incidents, conversations, performance, email backups, and voice captured into structured fields). Clients can run self case review; attorneys use case-review flows for AI case narratives, evidence packages (ZIP plus per-entry exports), and narrative HTML for print or PDF. Sharing uses PIN-protected links and time-limited signed URLs; the firm dashboard tracks activity and case progress. See workproof.me/for-law-firms.
Law firms subscribe to annual tiers based on the number of active cases and attorneys. Upgrades are prorated automatically — unused time on the current plan is credited toward the new tier. Tiers: Free (1 case), Solo (10 cases, $300/year), Starter (30 cases, $800/year), Growth (50 cases, $1,200/year), Professional (70 cases, $1,500/year), Scale (100 cases, $1,900/year), Firm (150 cases, $2,500/year), and custom Enterprise.
Yes. WorkProof provides a dedicated union portal so a union or branch runs one tenant: members keep tamper-evident workplace documentation while admins and reps support casework. Reps and admins have unlimited seats and are not counted toward covered-member seats. The product includes collective patterns (privacy-preserving org-wide aggregates with small-cell suppression), built-in procedure guides for grievance, disciplinary, and health and safety processes, AI narratives for reps from case-review flows, exports and evidence packages, and PIN plus signed URL sharing. Annual USD billing via Stripe is tiered by how many members you choose to cover, up to 1,000 in self-serve tiers with custom pricing for larger national orgs. Visit workproof.me/for-unions for details.
Union portals bill annually in USD through Stripe. You choose how many members to cover in portal settings; the tier sets the per-member annual rate (reference marketing tiers match in-app math, e.g. $3/month × 12 = $36/member/year for up to 50 members). Illustrative annual totals at tier caps include roughly $1,800/year at 50 members, $6,000 at 200, $12,000 at 500, and $18,000 at 1,000; national or very large orgs use custom pricing. Reps and admins are not billed as member seats. See workproof.me/for-unions for current bands.
Most employees who face workplace issues try to protect themselves with notes apps, email forwards, or shared Google Docs. These approaches all share the same problem: none of them provide independent, third-party proof of when a document was created or that it hasn't been changed.
| Capability | WorkProof | Google Docs | Email Forwards | HR Systems |
|---|---|---|---|---|
| Tamper-proof timestamps | ✅ Bitcoin blockchain | ❌ | ❌ | ❌ |
| Independent verification | ✅ Public URL | ❌ | ❌ | ❌ |
| Encryption at rest | ✅ AES-256-GCM | ❌ | ❌ | Varies |
| Employer-independent | ✅ | ✅ | ✅ | ❌ |
| Organized timeline | ✅ | ❌ | ❌ | Partial |
| AI guidance | ✅ | ❌ | ❌ | ❌ |
Google Docs has version history, but it's controlled by Google and the account owner. There's no way for a third party — a lawyer, a court, or HR — to independently verify that a document wasn't edited or backdated without subpoenaing Google. WorkProof hashes every entry with SHA-256 and anchors it to the Bitcoin blockchain, creating publicly verifiable, third-party proof that doesn't depend on trusting any single company.
Email forwards create isolated messages with no context or organization. WorkProof organizes email backups into cases alongside incident reports, conversation confirmations, and performance records — building a coherent, timestamped timeline rather than a scattered inbox.
HR tools like Workday and BambooHR are owned and administered by your employer. Records can be edited, access can be revoked, and data can be deleted. Remember — HR works for the company, not for you. Their systems are designed to protect the organization, and your access can be revoked at any time. WorkProof is completely independent — encrypted, private, and under your control alone.
Most people can't afford an employment attorney on day one. WorkProof helps you build the documentation that makes a future legal consultation more productive and less expensive. When you're ready, it generates a case summary you can share with a lawyer.
Notion, Evernote, and other general-purpose tools let you write notes — but they weren't designed for workplace disputes. They don't hash your entries, don't anchor dates to the blockchain, and don't warn you when you're documenting something days after it happened. WorkProof was purpose-built for employees in difficult situations: AI-guided evidence writing coaches you to include legally relevant details, late-entry warnings flag backdating risks, and every entry is cryptographically sealed the moment you save it. No generic tool offers that level of legal readiness.
Screenshots lack metadata, can be easily fabricated, and have no chain of custody. A screenshot of a Slack message or email proves nothing in a legal context — there's no way to verify it hasn't been edited, and no independent record of when it was captured. WorkProof captures structured data with cryptographic proof: every entry is hashed, timestamped on the Bitcoin blockchain, and independently verifiable.
WorkProof was created by someone who experienced workplace harassment and found herself without proper documentation when she needed it most. The process of retroactively collecting documents and building a timeline was overwhelming. She built WorkProof so no one else has to go through that. That experience shaped every feature — from the AI coach that helps you write with legal specificity, to the blockchain timestamps that ensure no one can question when you documented it.
Email: info@workproof.me
Website: https://workproof.me
Contact page: https://workproof.me/contact